QrderKullanım Kılavuzu

Table Management

Learn how to create and manage tables

Why Manage Tables?

Table management in Qrder allows you to create individual entries for each physical table in your restaurant. Each table gets its own unique QR code, which means when a customer scans it, the system knows exactly which table they are sitting at.

This is especially useful when you use order management or the Kitchen Display System (KDS), as it allows kitchen staff to see which table placed each order.

Adding Tables

Step 1: Navigate to the QR Codes Page

  1. Go to Branches in the left sidebar
  2. Select the branch you want to manage
  3. Click the QR Codes tab

Step 2: Add a New Table

  1. Look for the Add Table button on the QR Codes page
  2. Click it to open the table creation form

Step 3: Enter Table Details

  1. Enter a table number or table name to identify the table
  2. Use a naming convention that matches your physical table layout (e.g., "Table 1", "Patio 3", "Bar Seat 5")
  3. Click Save or Create to add the table

Step 4: Download the Table QR Code

After creating a table, its unique QR code is automatically generated:

  1. Find the newly created table in your table list
  2. Click the Download button next to it
  3. The QR code for that specific table will be downloaded as a PNG
  4. Print and place it on the corresponding physical table

Repeat these steps for each table in your restaurant. You can add as many tables as you need.

Table Naming Conventions

Choose a naming system that is easy for both your staff and the system to understand:

Numbered Tables

The simplest approach - number your tables sequentially:

  • Table 1, Table 2, Table 3, ...
  • Good for simple layouts with a single dining area

Zone-Based Naming

For restaurants with multiple areas:

  • Indoor 1, Indoor 2, Indoor 3
  • Patio 1, Patio 2, Patio 3
  • Bar 1, Bar 2, Bar 3
  • VIP 1, VIP 2

Floor-Based Naming

For multi-story restaurants:

  • 1F-01, 1F-02 (First floor, tables 1 and 2)
  • 2F-01, 2F-02 (Second floor, tables 1 and 2)

Whatever naming convention you choose, be consistent. Your kitchen staff and servers will use these names to identify orders and deliver to the right table.

Managing Existing Tables

Viewing Your Tables

On the QR Codes page, you can see a list of all tables with:

  • Table name or number
  • Associated QR code
  • Download link for each QR code

Deleting a Table

If you need to remove a table:

  1. Find the table in your table list
  2. Click the Delete button or trash icon
  3. Confirm the deletion

When you delete a table, its QR code becomes inactive. If a customer scans a deleted table's QR code, they will be directed to the general branch menu instead, or see an error. Make sure to remove the physical QR code from the table as well.

Each Table Gets Its Own QR Code

The key benefit of table management is that each table has a unique QR code. This means:

For Customers

  • They scan the QR code at their table
  • The menu loads with their table number pre-selected
  • When they place an order, the table identification is automatically included

For Kitchen Staff

  • Orders arriving on the KDS show which table they came from
  • Staff can prepare and deliver to the correct table
  • No confusion about which order goes where

For Management

  • Track which tables are most active
  • Understand seating patterns and peak times
  • Manage order flow more effectively

Practical Tips

Printing Table QR Codes

  • Print each table's QR code separately
  • Label each printed QR code with the table number for easy identification during setup
  • Use durable materials (laminated cards, acrylic stands) since tables are cleaned frequently
  • Include the table number visible next to the QR code so customers can verify they are at the right table

Setting Up Tables Physically

  1. Download all table QR codes
  2. Print and label each one
  3. Walk through your restaurant and place each QR code on the matching table
  4. Scan each QR code to verify it links to the correct table
  5. Ensure QR codes are placed where customers can easily reach and scan them

Reorganizing Tables

If you rearrange your physical table layout:

  1. Update table names in Qrder if needed
  2. Move the physical QR codes to match the new layout
  3. Test each QR code again after rearranging

The QR code is tied to the table entry in the system, not to the physical location. Moving a QR code physically does not change which table it represents in the system.

How Many Tables Should You Add?

Add a table entry for every physical table or seating spot where you want individual identification:

  • Full-service restaurants - Add every dining table
  • Cafes - Add tables in the main seating areas
  • Bar areas - Consider adding individual bar seats or sections
  • Outdoor areas - Add patio and terrace tables separately
  • Private rooms - Add tables in private dining rooms

You do not have to add every single seat. Focus on areas where table identification improves your service. For a casual standing area, the general branch QR code might be sufficient.

Next Steps

With your QR codes and tables set up, customers can now scan and view your menu. If you want to track orders in real time, learn about the Kitchen Display System next.

See also: Kitchen Display (KDS) to learn about real-time order tracking in your kitchen.